Travel overview on a laptop and tablet with trip dates and a budget donut, bonus bucket list badge, Multicolor.

Ultimate Travel Planner

Multicolor
$17 CAD
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Travel overview on a laptop and tablet with trip dates and a budget donut, bonus bucket list badge, Multicolor.
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  • Travel overview on a laptop and tablet with trip dates and a budget donut, bonus bucket list badge, Multicolor.
  • 12-tab list beside a laptop travel overview and a tilted bucket list dashboard with charts and destination cards, Multicolor.
  • Set up tab: edit-highlight checkbox, home currency, trip name, flag icons, destination tables and a cell note, Multicolor.
  • Travel overview tab: trip dates, countdown, checklist progress bars, reservations and a budget donut, Multicolor.
  • Destination shortlist and transportation bookings with checked rows and highlighted reservations, Multicolor.
  • Transportation and accommodation points comparison tables with program values and cash-or-points results, Multicolor.
  • Budget summary and donut, payment and country charts, currency calculator and category spending chart, Multicolor.
  • Expenses log with dual-currency amounts and paid checkboxes, plus last-entry date and transaction count, Multicolor.
  • Layered solo and group packing lists with category sections, checkboxes and traveler progress bars, Multicolor.
  • Five pre-trip checklists with task checkboxes, progress bars and departure-date headings, Multicolor.
  • Print-friendly calendar tab: month grid, an extra-entries list, destinations and bookings tables, Multicolor.
  • Daily itinerary day cards with a destination photo and morning, afternoon and evening rows, Multicolor.
  • Bucket list dashboard on a laptop, with a log table and print view behind it, destination cards and charts, Multicolor.
  • Three numbered steps to buy, find the download link in your email and save it to Google Drive, Multicolor.
  • Six planner covers: Multicolor, Pink-Green, Green-Blue, Dark Mode, Lavender and Retro Vibes, with color-option guidance.
Ultimate Travel Planner

Ultimate Travel Planner

Google SheetsTravel Planning
$17 CAD

Counts toward bundle savings.

  • What's inside: 12 tabs + bonus Travel Bucket List
  • Delivery: Digital download
  • License: Personal use, single user

Research your trip and track what you've booked, set a budget and log every expense, tick off what's packed and done, then plan your days in the itinerary style you like. Upcoming bookings show up on the dashboard, and booked transport and stays go on a calendar you can print. Designed for single and multiple-destination trips.
Color

Instant digital download. All sales are final once delivery begins; your rights under consumer law still apply.

What's inside

12-tab spreadsheet

  • Set Up & Info: Set the template to your home currency, name your trip, and add up to 10 destination countries and up to 30 city stops with their dates. Each country's flag, currency and language fill in automatically.
  • Travel Overview: A quick-glance dashboard for your whole trip. Enter your trip dates and it counts down to departure, then pulls in your destinations, checklist and packing progress, your next 6 upcoming reservations, and your budget against what you've spent. Add your own travel photo to personalize it.
  • Research & Reservations: Tables to research and track your destinations, transportation, accommodation, car rentals, sightseeing and activities, restaurants and cafes, and travel insurance. An extra table covers anything else. List your options with details like costs, dates and links, then tick your final choice or what you've booked, and booked items are highlighted as their dates come up. Transportation and accommodation also get a beginner-friendly comparison of credit card and loyalty points against paying cash.
  • Budget Overview: Set a budget for up to 10 categories and see, for each one, what you've paid, what's still to pay and how much of the budget is left, with any category over budget highlighted. Charts show your spending by payment method (up to 5), category and country, and the tab also has a live currency converter and a filter for your expenses.
  • Expenses Log: Log each expense on its own row in your home currency, with an optional column for the amount in the local currency. Tick an expense as paid and it counts toward your paid total; unticked ones count as still to pay, so bookings you'll pay later stay in your budget.
  • Group Packing List: Packing lists for up to 6 travelers, each with up to 124 items across clothing, hand luggage, toiletries, technology and other, with a progress bar and status for each person.
  • Solo Packing List: One traveler's list with 184 item lines across five sections you can rename.
  • Checklists: Lists for when you book, one week before, one day before and departure day, plus general to-dos. The dates fill in from your trip start date, and each list shows its progress.
  • Calendar View: A monthly calendar of your trip. Transportation and accommodation you tick as booked on Research & Reservations appear on their days and in a bookings table below, and your city stops from Set Up & Info fill a destinations table. Add any other plans to the calendar through the "Also include in calendar" table on the same tab, with a day and time. Print-friendly for sharing with family and friends.
  • Daily Itinerary (x3): Plan each day by morning, afternoon and evening, with space for notes. Choose from image-based, minimal or colorful styles, keep the one you like and delete the rest. The dates follow your trip start date, and you write in each day's plans, for up to 62 days.

Also included

  • Filled example: a copy of the template filled in with a sample trip, to see how it looks in use before you start your own.
  • Canva image template: pre-sized to the spreadsheet's image slots, to crop the photos you add to Travel Overview and the image-based itinerary. Instructions included.
Bonus

Travel Bucket List

A separate 4-tab spreadsheet for the places you want to go next. Log up to 300 destinations and experiences with a budget and savings for each, filter them on a dashboard with a map, and print them as a checklist. It comes as its own file with its own template link and filled example.

“Love this sheet! All the little extra details really helped me organize my Euro trip”
Marlena · Etsy review

How it works
  1. Unzip the download and open the Ultimate Travel Planner PDF, then follow the link to your template, signed in to a Google account.
  2. Make a copy to your own Google Drive, then start with the instructions on the first tab.
  3. Enter your destinations and dates on Set Up & Info. As you add bookings on Research & Reservations and expenses on the Expenses Log, the dashboard, calendar and budget totals update on their own.

Specs & limits
  • Research & Reservations: 40 rows each for destinations, transportation and accommodation, 15 for car rentals, 70 each for sightseeing and activities and for restaurants and cafes, 10 for travel insurance, and 20 in the extra table.
  • Expenses Log: up to 1,000 transactions.
  • Calendar View: each day on the calendar shows up to 5 entries. The "Also include in calendar" table holds up to 36 plans.
  • Printing, by color: Multicolor, Pink-Green and Green-Blue have white backgrounds. Lavender and Retro Vibes have a checkbox that turns the background white on Calendar View, Checklists and both packing lists. Dark Mode includes hidden white-background copies of Calendar View and one daily itinerary style.

Compatibility & access
  • Works in Google Sheets only. Not compatible with Excel.
  • You need a Google account. A regular free Google account is enough.
  • Basic knowledge of Google Sheets is needed.
  • You can open the template in the Google Sheets app or in a browser. For setup and full editing, use a desktop browser.
  • The template is in English. You can type your own content in any language.
  • 5 stars: 77 (92%)
  • 4 stars: 6 (7%)
  • 3 stars: 1 (1%)
  • 2 stars: 0 (0%)
  • 1 star: 0 (0%)
K
Kathrina

hlepful organization for my upcoming trip (Originally posted on Etsy)

D
Doly

Great template. I would recommend (Originally posted on Etsy)

M
Maddie

Is working great for planning our honeymoon trip to Italy. Keeps everything in one place for us to reference and nice to share it with family so they know where we will be and when. (Originally posted on Etsy)

T
Tas

Perfect, just what we needed to plan our trip! (Originally posted on Etsy)

J
Janelle

Very nice planner. Easy to use. (Originally posted on Etsy)

C
Colette

I purchased this template to help plan for a group trip we are doing later this year. I love the possibility to visualize the budget and plan the itinerary that can be shared with the group. I am pleased with this purchase and would recommend (Originally posted on Etsy)

S
Stacy

This is a great idea for travel planning! This was a download so no shipping. (Originally posted on Etsy)

L
Lauren

A very detailed spreadsheet, took a moment to realise how to use it but once you get past that there is a lot of information in there to support the set up of your trip (Originally posted on Etsy)

S
Stella

I really love, how easily can use. Thank you! :) (Originally posted on Etsy)

j
juliette

Great planner and really easy to use (Originally posted on Etsy)

A
Anonymous

Quick and easy to follow (Originally posted on Etsy)

J
Jamie

This is exactly what I needed (Originally posted on Etsy)

N
Nurie

It didnt suit me, but it may suit others (Originally posted on Etsy)

R
Ruby

This is a great template (Originally posted on Etsy)

S
Sarah

Exactly what I was looking for, thank you! (Originally posted on Etsy)

M
Meg

Loved this template. It was really well designed and had clear instructions so it was easy to use. Will definately recommend! (Originally posted on Etsy)

S
Sophie

Such a fantastic template, easy to use and brilliant at visualising all my budget information. (Originally posted on Etsy)

S
Sign in with Apple user

I love this! This will definitely help us plan our trip! (Originally posted on Etsy)

C
Carmen

Perfect for managing any trip. I'll get a lot of use out of it. (translated from Spanish) (Originally posted on Etsy)

A
Amy

Exactly what I wanted, a place to track my plans and my budget all in one! (Originally posted on Etsy)

C
Carmen

The planner is gorgeous and easy to use. We've been using it to plan our Japan trip and it's been incredible at helping us schedule and budget the trip! Sofia has also been so amazing with helping us navigate and customize the planner. Will definitely be looking forward to her future planners for our next trip! (Originally posted on Etsy)

K
Krissa

Makes my life easier as I try to improve (Originally posted on Etsy)

J
Jenn

Very nice layout and design, thanks! (Originally posted on Etsy)

M
Madeline

Template came quick and was super user friendly! Instructions were very clear and helpful. As someone who is planning travel abroad for the first time to multiple countries, this has been a dream to work with! All you have to do is put in the information and the sheet does the rest. Would definitely recommend for any first time planners or people who love visuals with their planning! There are so many different sheets in this one including a calendar view which I absolutely loved! (Originally posted on Etsy)

M
MathildeF

Perfect. Matches the description. (translated from French) (Originally posted on Etsy)

A
Abbey

Absolutely love the Google Sheets Travel Planner! It's clean, modern and covers all categories needed to plan a trip. From the itineraries to packing lists, everything is planned out clearly and beautifully. Highly recommend :) (Originally posted on Etsy)

J
Justine

I could never make something this impressive online.
Thank you for such an amazing planning tool. (Originally posted on Etsy)

D
Davinna

Perfect for what I need! Helps me look forward to vacations coming up! (Originally posted on Etsy)

J
Jerusalem

This was perfect for planning my family trip abroad. The template was so easy to navigate. (Originally posted on Etsy)

K
Krista

This is exactly what my type A self needed to plan our friends trip to the UK! (Originally posted on Etsy)

J
Jessica

Very responsive to any questions. Have used these sheets multiple times (Originally posted on Etsy)

M
Meredith

Great template and super easy to use (Originally posted on Etsy)

C
Christina

Exactly what I was looking for. (Originally posted on Etsy)

J
Jaime

This has made planning my trip to Japan so easy!! I really love that it is able to help budget items. (Originally posted on Etsy)

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Ultimate Travel Planner

FAQ

Where do I start?

With the four steps on Set Up & Info. Then set your trip dates on Travel Overview, add your research and bookings on Research & Reservations, and set your budget on Budget Overview.

Can I log expenses in the local currency?

Yes. Each expense on the Expenses Log has a column for the amount in the local currency, as it shows on your receipt or card statement. Totals and charts are calculated from the home-currency amount on the same row, so fill that in too. For cash you paid abroad, the currency converter on Budget Overview gives you the home-currency amount at the live rate.

What's in the download?

A ZIP file with two PDFs: one for the Ultimate Travel Planner and one for the bonus Travel Bucket List. Each has its own template link, filled example and Canva template.

Is it only for trips to several countries?

No. It works for one destination country or up to 10.

What is the difference between Travel Planner, Travel Budget Planner, and Ultimate Travel Planner?

All three can support a trip in one country or across several destinations. The difference is the planning work each one covers.

Travel PlannerTravel Budget PlannerUltimate Travel Planner
Research and reservations
Trip budget and expense log
Packing lists, checklists, and calendar
Daily itinerary layouts
Bonus Travel Bucket List

Choose the Travel Planner when the trip plan itself is the priority. Choose the Travel Budget Planner when the main job is planning and tracking travel spending. Choose the Ultimate Travel Planner when you want both in the same tool.

Can I plan a trip longer than two months?

Yes, with one limit: the day-by-day itinerary covers up to 62 days. The other tabs aren't tied to trip length, but each table has a set number of rows, listed under Specs & limits.

Can my travel companions use it too?

Yes. Share your copy from Google Sheets with the people you're planning the trip with, and everyone works in the same file.

Can I buy it as a gift?

Yes. The license passes to the person you give it to, and you can set it up for them before handing it over.

More questions about access, licensing and orders are answered on the FAQ page.

From Etsy reviews

What customers are saying

“Template came quick and was super user friendly! Instructions were very clear and helpful. As someone who is planning travel abroad for the first time to multiple countries, this has been a dream to work with! All you have to do is put in the information and the sheet does the rest. Would definitely recommend for any first time planners or people who love visuals with their planning! There are so many different sheets in this one including a calendar view which I absolutely loved!”
Madeline · Ultimate Travel Planner · Etsy review
“I've been using a simple excel spreadsheet for my income and expenses and have wanted to upgrade to something more substantial. I though about quickbooks but I don't want the monthly fee and I also don't need anything that complex. This is perfect! It is handy and has great tools without being too difficult to use or needing too much information inputted. I'll be using this for a while!”
Catherine · Budget Planner · Etsy review
“Everything I was looking for and very easy to use. The instructions are thorough and user-friendly, no matter how versed you are in Google sheets. Recommend!”
Amber · Habit Tracker · Etsy review
“I purchased this template to help plan for a group trip we are doing later this year. I love the possibility to visualize the budget and plan the itinerary that can be shared with the group. I am pleased with this purchase and would recommend”
Colette · Ultimate Travel Planner · Etsy review
“I'm so excited to have found this resource. I've never seen a matrix like this and it's been a game changer.”
Gretchen · Eisenhower Matrix · Etsy review
“Soooo happy with this purchase! This has helped us plan our summer trip to Europe with such ease and clarity! I'm a hyper-organized person so this plays right into my obsession of a good spreadsheet. But that aside, it's so useful for anyone looking to plan and budget their trip.”
Belinda · Ultimate Travel Planner · Etsy review
“Such a fantastic template, easy to use and brilliant at visualising all my budget information.”
Sophie · Ultimate Travel Planner · Etsy review
“Very cute! Works well, and the functions are well set up. I love the aesthetic. Very useful, thank you!”
Elisa · Habit Tracker · Etsy review
“I took a risk with this product as I am not the most computer literate person and was astounded at how detailed yet easy to follow the instructions were. Thankyou for creating such a fabulous product, Im really happy with this travel planner purchase and highly recommend!”
Sarah · Ultimate Travel Planner · Etsy review
“Loved this! Super useful for my upcoming girls trip and very user friendly, all the instructions are written right in!”
Raena · Ultimate Travel Planner · Etsy review
“I love the layout, especially the multiple different daily itinerary options. The instructions are very helpful!”
Serena · Ultimate Travel Planner · Etsy review